Senior Executive Assistant
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
Job Title: Senior Executive Assistant
Location: London, Victoria
Salary: £35,068 (plus London Weighting £3,160)
Job Type: Permanent
Working Pattern: Full time (35 hours)
About Us: Prospect is the trade union of choice for 160,000 professionals, specialists and managers from across the UK. Our members vary from nuclear physicists and engineers to film directors and cinematographers – with many more in between. For each of these members we provide advice, support, and representation. Join us and you can make a real difference to the lives of working people.
Job Description: We are looking for a Senior Executive Assistant to join Prospect and assist two members of our Senior Management Team. In this role, you will be responsible for providing administrative assistance to Deputy General Secretaries (DGS) to help them carry out their duties more effectively. The ideal candidate will have experience working in an organisation of a similar size (>250 employees), and a passion for working for a Trade Union.
Key Responsibilities:
- You will provide administrative support for the DGS’s, including diary and email management, organising team and individual meetings, and providing reports on data from the case management system.
- You will be responsible for organising travel, accommodation and managing the processing of invoices and expenses
- You will lead on the administration of a range of union activities; including arranging internal and external meetings, conferences and events, preparing and distributing committee papers and drafting and circulating minutes.
- You will be a key point of contact for two busy departments, being comfortable and able to communicate with a range of internal and external stakeholders will be crucial.
Essential Knowledge, Skills and Experience:
- Experience working with senior stakeholders and senior managers.
- Demonstrable strong IT skills, including use of Microsoft 365 including Outlook, Teams, and Office Applications, with the ability to pick up new digital platforms quickly
- Demonstrates comprehensive administration skills with excellent attention to detail.
- Shows good organisational skills and the ability to prioritise workloads and meet deadlines.
- Demonstrates excellent interpersonal skills
Desirable Knowledge, Skills and Experience:
- Previous experience working within a Trade Union or membership organisation
- Previous experience of handling confidential information and working in compliance with GDPR legislation.
You will also receive annual incremental salary steps until the maximum (£41,872) is reached.
How to Apply
To apply please select ‘Apply now’.
As part of the applications process you will need to complete an application form which will ask for details of your work, education and training history and to complete a supporting statement. Our panel will use the information shared in the application to shortlist so please use the space to demonstrate how your experience, knowledge, skills and personal qualities meet the outlined requirements.
We would recommend reviewing the Role Profile/Job Specification linked at the bottom of this advert.
If you have any questions please contact: peopleandops@prospect.org.uk.
Closing date: 10th March 2025 – Noon (CV’s alone will not be accepted)
Interviews will be held on 19th March in our London Victoria Office
Prospect Union is committed to create a diverse environment and is a proud Equal Opportunity Employer. All our applicants will be given careful consideration for employment regardless to race, colour, religion, sex, physical and mental disability, age, citizenship, pregnancy, genetic information, veteran status, gender identity, gender expression, sexual orientation, national origin, and any other protected status.
prospect.org.uk
About us
Prospect is a leading trade union that delivers advice, support, representation and a voice for our members. We are a not-for-profit organisation with over 250 staff helping to support more than 150,000 people in specialist, professional and technical roles across the private and public sectors. The Bectu Sector of Prospect represents both employees and freelancers working in Film, TV, Broadcasting and theatre and live events.
Our members want to get on at work. They work in a diverse range of professions, including energy, science, engineering, heritage, defence, entertainment and digital. As a union for modern working life we aim to get the best deal for our members by using evidence and building partnerships – while never being scared to call employers out when they get things wrong.
Our priorities are to grow our membership through attracting new members and to improve our impact, whether that is helping members win improvements at work or changing the policy environment which affects them.
Diversity is an important value for the trade union movement, and as an organisation we are passionate about promoting equality and equity at work and are committed to it for all our staff; we would be particularly interested in applications from groups that are underrepresented in the workplace.
Prospect is a great place to work - We offer a good work-life balance, flexible working options and offer support for learning and development.
Employee benefits
Data protection
Prospect is committed to protecting the privacy of individuals and complying with our obligations under GDPR. Please see the Candidate Applicants’ Privacy Notice which explains how Prospect will process and hold your information when you apply for a vacancy and your rights as a data subject.
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