Senior Legal Assistant
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
Job Title: Senior Legal Assistant
Location: Victoria, London
Salary: £35,068 per annum (plus £3,160 London Weighting)
Job Type: Permanent
Working Pattern: Full time (35 hours)
About Us: Prospect is the trade union of choice for over 159,000 professionals, specialists and managers from across the UK. Our members vary from nuclear physicists and engineers to film directors and cinematographers – with many more in between. For each of these members we provide advice, support, and representation. Join us and you can make a real difference to the lives of working people.
Job Description: We are looking for a Senior Legal Assistant to join our legal team. In this role, you will oversee the smooth running of the union’s personal injury scheme, complaints process and other legal services alongside the General Counsel/Head of Legal. You will provide day-to-day administrative support to our team of solicitors and barrister, supporting their work advising members on employment law and with employment tribunal claims.
Key Responsibilities:
- Supports the General Counsel/Head of Legal in running the office and team by efficient execution of their duties. This may include: diary management; arranging meetings; answering the telephone; responding to correspondence and e-mails
- Working with the Head of Legal to proactively manage our legal services contracts with external law firms, including dealing with issues arising from the provision of legal services, ensuring the smooth running of our personal injury scheme, dealing with member queries & complaints, and liaising with our external lawyers
- Managing the union’s complaints process; triaging complaints as appropriate and ensuring the complaints policy is adhered to
- Keeping records of the legal team’s expenditure and producing reports as required.
- Checking and submitting invoices and managing legal subscriptions
- Providing direct administrative support to Legal Officers (Solicitors and Barrister), including diary management; filing and archiving; organising meetings
- Providing support to Legal Officers with preparing cases for tribunal hearings, including collating lists of documents, producing document bundles, requesting medical records etc.
- Contributing to legal team communications by updating guides, website pages and providing information by way of briefings and updates
- Note taking (team meetings; meetings with members; conferences with counsel; tribunal hearings)
- Updating member case management system and preparing reports from case management data
- Monitoring legal team inbox and team inboxes as required
- Post
Skills and Experience:
- Ability to work proactively, self-managing time and workload
- Ability to capture detailed information and input data
- Ability to liaise with members/customers directly and sensitively
- Experience with diary management
- Experience handling confidential information and ensuring compliance with GDPR legislation
- Experience working within a legal or compliance environment is desirable
- Experience working within a Trade Union or membership organisation is desirable.
Essential Knowledge & Skills
- Excellent customer service skills
- Excellent written and verbal communication skills
- Excellent time-management skills
- Comprehensive administration skills with excellent attention to detail
- Excellent organisational skills and the ability to prioritise workloads and meet deadlines
- Strong IT skills, including use of MS Office Applications, MS Teams with the ability to pick up new digital platforms quickly
- Strong team working and interpersonal skills
- Understanding of GDPR and need to maintain confidentiality
To apply please select ‘Apply now’.
As part of the applications process you will need to complete an application form which will ask for details of your work, education and training history and to complete a supporting statement. Our panel will use the information shared in the application to shortlist so please use the space to demonstrate how your experience, knowledge, skills and personal qualities meet the outlined requirements.
We would recommend reviewing the Job Specification linked at the bottom of this advert.
If you have any questions please contact: peopleandops@prospect.org.uk.
Closing date: 10 February 2025 – Noon (CV’s alone will not be accepted)
Interviews will be held on 17 February 2025 in our London Office
Prospect Union is committed to create a diverse environment and is a proud Equal Opportunity Employer. All our applicants will be given careful consideration for employment regardless to race, colour, religion, sex, physical and mental disability, age, citizenship, pregnancy, genetic information, veteran status, gender identity, gender expression, sexual orientation, national origin, and any other protected status.
www.prospect.org.uk
About us
Prospect is a leading trade union that delivers advice, support, representation and a voice for our members. We are a not-for-profit organisation with over 250 staff helping to support more than 150,000 people in specialist, professional and technical roles across the private and public sectors. The Bectu Sector of Prospect represents both employees and freelancers working in Film, TV, Broadcasting and theatre and live events.
Our members want to get on at work. They work in a diverse range of professions, including energy, science, engineering, heritage, defence, entertainment and digital. As a union for modern working life we aim to get the best deal for our members by using evidence and building partnerships – while never being scared to call employers out when they get things wrong.
Our priorities are to grow our membership through attracting new members and to improve our impact, whether that is helping members win improvements at work or changing the policy environment which affects them.
Diversity is an important value for the trade union movement, and as an organisation we are passionate about promoting equality and equity at work and are committed to it for all our staff; we would be particularly interested in applications from groups that are underrepresented in the workplace.
Prospect is a great place to work - We offer a good work-life balance, flexible working options and offer support for learning and development.
Employee benefits
Data protection
Prospect is committed to protecting the privacy of individuals and complying with our obligations under GDPR. Please see the Candidate Applicants’ Privacy Notice which explains how Prospect will process and hold your information when you apply for a vacancy and your rights as a data subject.
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