Executive Assistant
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
Executive Assistant – Defence Team
Based – London, Victoria
Contract – Permanent
Hours – 35 hours a week
Salary - £29,089 per annum plus £3,160 ILW
About the role
Prospect is seeking to recruit an Executive Assistant within our Defence Sector. You will be part of a team assisting our members in both the public and private sectors. You may also be required to work across our negotiating areas, subject to fluctuating workloads.
Our officers are largely mobile, spending a considerable amount of time out of the office, so need reliable and accurate support to ensure they offer the best service possible to our members.
You will need to have a positive attitude, excellent attention to detail and good organisational skills to ensure the highest level of service is provided to Prospect Members and to the team around you.
Specifically, the applicants should have:
- Excellent verbal & written communication skills
- Strong team working & interpersonal skills
- Comprehensive administration skills with excellent attention to detail.
- Good organisational skills and the ability to prioritise workloads and meet deadlines
- Excellent customer service skills
- Strong IT skills, including use of MS Teams, Zoom with the ability to pick up new digital platforms quickly
- Ability to solve problems in a professional manner
- Ability to follow processes and systems
- Understanding of GDPR and maintaining confidentiality
- Experience dealing with diary management and travel arrangements
- Experience dealing with expenses
Application details
To apply for this role please select 'Apply now'
Please see below the Job Specification for this role in order to assist with your application.
For further details you can e-mail: recruitment@prospect.org.uk
Closing date: 14 May 2024, NOON
Interviews will be held at our London office on 22 & 24 May 2024
Prospect Union is committed to create a diverse environment and is a proud Equal Opportunity Employer. All our applicants will be given careful consideration for employment regardless to race, colour, religion, sex, physical and mental disability, age, citizenship, pregnancy, genetic information, veteran status, gender identity, gender expression, sexual orientation, national origin, and any other protected status.
www.prospect.org.uk
About us
Prospect is a leading trade union that delivers advice, support, representation and a voice for our members. We are a not-for-profit organisation with over 250 staff helping to support more than 150,000 people in specialist, professional and technical roles across the private and public sectors. The Bectu Sector of Prospect represents both employees and freelancers working in Film, TV, Broadcasting and theatre and live events.
Our members want to get on at work. They work in a diverse range of professions, including energy, science, engineering, heritage, defence, entertainment and digital. As a union for modern working life we aim to get the best deal for our members by using evidence and building partnerships – while never being scared to call employers out when they get things wrong.
Our priorities are to grow our membership through attracting new members and to improve our impact, whether that is helping members win improvements at work or changing the policy environment which affects them.
Diversity is an important value for the trade union movement, and as an organisation we are passionate about promoting equality and equity at work and are committed to it for all our staff; we would be particularly interested in applications from groups that are underrepresented in the workplace.
Prospect is a great place to work - We offer a good work-life balance, flexible working options and offer support for learning and development.
Employee benefits
Data protection
Prospect is committed to protecting the privacy of individuals and complying with our obligations under GDPR. Please see the Candidate Applicants’ Privacy Notice which explains how Prospect will process and hold your information when you apply for a vacancy and your rights as a data subject.
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