Executive Assistant
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
Executive Assistant – London
Based – Victoria, London (Hybrid)
Contract – Permanent (35 hours per week)
Salary - £29,089 per annum plus £3,160 London weighting
About Prospect
Prospect is the trade union of choice for professional, technical and managerial staff in a range of occupations across the public and private sectors – our members vary from nuclear physicists and engineers to film directors and cinematographers – with many more in between, currently our membership stands at 157,000.
For each of these members we provide advice, support, representation, a voice in both national and devolved government and in industry policy. We employ around 250 staff, located in our London headquarters, and also in our offices based in the English regions, Wales, Northern Ireland and Scotland. Our shared standards of respect, working together, service excellence, accountability and integrity define the way we interact with our members, with our reps, and with each other.
Diversity is an important value for the trade union movement, and as an organisation we are passionate about promoting equality at work and we are committed to our staff. We would be particularly interested in applications from groups that are underrepresented in the workplace.
Prospect is seeking to recruit an Executive Assistant to provide administrative support across three small teams, People & Operations, Members Contact Centre and the General Secretary’s office. You will need to have a positive attitude, excellent attention to detail and good organisational skills to ensure the highest level of service is provided to Prospect Members and to each of the teams.
Specifically, the applicants should have:
- Excellent customer service skills
- Excellent verbal & written communication skills
- Strong team working skills
- Comprehensive administration skills with excellent attention to detail.
- Good organisational skills and the ability to prioritise workloads and meet deadlines
- Diary management and travel arrangements
- Customer service experience liaising with members/customers directly
- Strong IT skills, including Microsoft Office, MS Teams, Zoom with the ability to pick up new digital platforms quickly
- Ability to solve problems in a professional manner
- Influencing skills
- Ability to follow processes and systems
- An understanding of GDPR and maintaining confidentiality
Employee benefits include:
- Annual incremental salary steps until the maximum is reached.
- 25 days annual leave per year pro-rated if less than 5 days a week are worked.
- Office closure over the Christmas period.
- Contributory defined benefit pension scheme with high employer contribution rate.
- Employee Assistance Programme which offers telephone counselling and a website with many useful toolkits.
- Eye care voucher scheme and cycle to work scheme.
- Access to training to support career development
- Access to Prospect member services benefits including shopping, travel, health and insurance discounts.
Application details
To apply for this role please click apply now.
For further details you can e-mail: recruitment@prospect.org.uk
Closing date: 21st March 2024 at Noon
Interviews will be held at our London Victoria office, date 28th March 2024.
Prospect Union is committed to create a diverse environment and is a proud Equal Opportunity Employer. All our applicants will be given careful consideration for employment regardless to race, colour, religion, sex, physical and mental disability, age, citizenship, pregnancy, genetic information, veteran status, gender identity, gender expression, sexual orientation, national origin, and any other protected status.
www.prospect.org.uk
About us
Prospect is a leading trade union that delivers advice, support, representation and a voice for our members. We are a not-for-profit organisation with over 250 staff helping to support more than 150,000 people in specialist, professional and technical roles across the private and public sectors. The Bectu Sector of Prospect represents both employees and freelancers working in Film, TV, Broadcasting and theatre and live events.
Our members want to get on at work. They work in a diverse range of professions, including energy, science, engineering, heritage, defence, entertainment and digital. As a union for modern working life we aim to get the best deal for our members by using evidence and building partnerships – while never being scared to call employers out when they get things wrong.
Our priorities are to grow our membership through attracting new members and to improve our impact, whether that is helping members win improvements at work or changing the policy environment which affects them.
Diversity is an important value for the trade union movement, and as an organisation we are passionate about promoting equality and equity at work and are committed to it for all our staff; we would be particularly interested in applications from groups that are underrepresented in the workplace.
Prospect is a great place to work - We offer a good work-life balance, flexible working options and offer support for learning and development.
Employee benefits
Data protection
Prospect is committed to protecting the privacy of individuals and complying with our obligations under GDPR. Please see the Candidate Applicants’ Privacy Notice which explains how Prospect will process and hold your information when you apply for a vacancy and your rights as a data subject.
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