Mental Health & Well-being Co-ordinator

You have already applied for this vacancy, please go to your account to see your progress.

Prospect Candidate Application Privacy Notice 

In line with the UK General Data Protection Regulatory Act (DPA 2018), the following explains how we Prospect (The Data Controller)  intend to use the information you provide in your application, our reasons for requesting it, who will have access to it, and your rights,   For any additional information you require, please refer to our full privacy policy Privacy policy | Prospect

As defined by the General Data Protection Regulation (GDPR) Prospect Trade Union is the Data Controller and ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide.

The recruitment software we use via this website is supplied by IRIS Software Group Limited and they are defined as a Data Processor under the GDPR. They will only process your data in accordance with our instructions.

IRIS can be contacted at: 4th Floor Heathrow Approach, 470 London Road, Slough, England, SL3 8QY

For Data Protection enquiries, please contact the Help Desk at support@networxrecruitment.com

What information do we collect from you?

We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to):

• Name, address, email, telephone number
• CV (if applicable) or application form
• Equal opportunities monitoring information (defined as special categories data) - we are using legitimate interest and the processing is necessary for monitoring equal opportunity or treatment. By default the information will be anonymised.
• To determine if we need to make reasonable adjustments to the recruitment process and/or role due to disability requirements.
• Answers to application questions
• Any other information you wish to provide in support of your application.

We are using Contract as our legal basis for processing, which means we can use your details and information so that we may assess your suitability for employment with us, as well as carry out our statistical analysis of recruitment. 

Why do we collect this information and who do we share it with?

Details you provide in this application:

• Will be held on our computer systems and may be downloaded by us
• Will be used to deal with your application
• Will be made available to us and our processors
• Will be used for communication with you regarding the vacancy
• Will be used to satisfy legal requirements, including right to work checks and references.
• Will be used for statistical analysis
• Will be held and may be used to contact you about other vacancies

We will store your application data for 6 months after the vacancy has closed. After this period, it will be fully anonymised.

Iris Cascade

Only if you are successfully recruited, we will upload your details to our HR system, Iris Cascade. As a member of staff, you will sign a contract of employment and agree to additional terms on how your data is handled and stored. For more information about Cascade and how your data is stored, please email odandhr@prospect.org.uk  

Document Signing 

We use DocuSign for digitally signed documents. You may be required to sign a contract, offer, and/or other documents if you are successful. You will not have to create an account with them, and we only pass on the minimum amount of data required to allow them to carry out their operations. Please click the link below to view their privacy policy https://www.docusign.co.uk/company/privacy-policy.

References  

Our recruitment process requires that we contact the referees provided by you as part of our checks to ascertain the suitability of employment. The content of the reference will not be shared without the referee's permission.

Data

You can contact odandhr@prospect.org.uk at any time to ask for more information about how your data is used.

How can I access the information you hold about me? Your rights

We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they apply via our website site and correct any inaccuracies it may contain.  Visitors who choose to register may access their profile, correct and update their details, or withdraw their details at any time. To do this, visitors can access their personal profile by using their secure login. In all cases, we will treat requests to access information or change information in accordance with applicable legal requirements.  

You have the following rights in relation to the way in which we deal with your personal data:

• the right of erasure or to be forgotten
• the right to rectification if information is inaccurate or out of date
• the right of data portability (to obtain and reuse your personal data)
• the right to object to networx and the controller and processors handling of your personal data
• the right to withdraw your consent with regards to the handling of your personal data
• you have the right to ask for a copy of the information we hold about you (Subject Access Request - S.A.R)
• You have the right to lodge a complaint with a supervisory authority - the ICO

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

Where you exercise your right to object or withdraw your consent we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so.  In such a case, we will not process more personal data than is required under the circumstances.

Complaints

If you are not satisfied with our actions, you can seek recourse through our internal complaints procedure by contacting our Data Protection Compliance Officer: Prospect, New Prospect House, 8 Leake Street, London. SE1 7NN.

Email: datacompliance@prospect.org.uk       Telephone: 0300 600 1878

If you remain dissatisfied, you have the right to refer the matter to the Information Commissioners Office (ICO)

Changes to our Privacy Policy 

We reserve the right to modify or amend this privacy statement at any time and for any reason, providing it maintains compliance with the UK General Data Protection Regulation and the Data Protection Act 2018.